An OKR Worksheet

An OKR Worksheet

As you may know, I consult on setting and using  OKRs, and am writing a book on them (if you have NO idea what I’m talking about, check out The Art of the OKR) That first time you set OKRs can be a struggle, and many folks make mistakes.

To make setting OKRs the first time easier for companies I help, I’ve written this lightweight worksheet.

What is your company mission? hopefully you already have a mission. OKRs are like trains running in the tracks of the mission. Without a mission, they can go all over the place. Take the time to set a simple mission.  

 

 

If you are a big company and have many very different business lines (think Google: if you have essentially unrelated businesses like search and social and self-driving cars) then you will have an okr set for each business. But the OKRs should still help the company OKR. Small companies should only have one objective and three KRs for the entire company, then each group sets their own OKRs that make the company’s OKRs happen.

 

What is the theme for the year going to be, the one big objective you (as a company) would like to accomplish? (This will be your annual objective. Small companies rapidly iterating can skip annual okr and just set quarterly)

O:

 

What are three metrics that would tell you that you had indeed succeeded in that objective ? reminder: a metric is not a task you mark done, its numbers that move up and down depending on how well tasks are accomplished. I.e. Sign-up up 10% NOT launch new sign up flow. 

KR:

KR:

KR:

Check: Is the Objective inspirational and challenging? Are these tough KRs? Do you have only a 50/50 chance of making each KR?

 Will it really take a year to do this?  

Does it tie together everyone’s efforts?

 

 

What is one big objective toward your company mission that would take the company 3 months to do, and you are only 50% confident you could do? gather ideas for this from team. Successful OKRS are set together, not handed down. 

O:

 

What are three metrics that would tell you that you had indeed succeeded? reminder: a metric is not a task you mark done, it’s numbers that move up and down depending on how well tasks are accomplished. I.e. Sign-up up 10% NOT launch new sign up flow

KR:

KR:

KR:

 

Check: Is the Objective inspirational and challenging? Are these tough KRs? Do you have only a 50/50 chance of making each KR?

 Will it really take an entire quarter to do this?  

Does it tie together everyone’s efforts?

 

(For each group/function, i.e. marketing, engineering, product, design) What Objective and three Key Results will you set to support the company OKR?

 

 

Check: Are these things you can do without support of other groups? (You don’t want to have your OKRs tanked by someone else) Are your results actually results, or are they tasks you do to get results? I.e. Launch a pricing page vs launch a pricing page that has 12% conversion to contact.
CEO: do you really believe these will take a full quarter and each KR has only a 50/50 chance of success?

 

What Objective and three Key Results will you PERSONALLY set to support the company OKR this quarter?

Examples might include learning a new skill, hiring good people, results on a project you alone are doing. 

 

 

 

What big projects are needed to make this happen?  (becomes roadmap) here is where those pesky tasks go.  List as many as you wish, and you can reorder them as often as needed through the quarter to hit the OKRs.  OKRs don’t change (strategy) but projects and priorities do (tactics). Here is a good way to validate the projects’ value. 

1.

2.

3.

4.

 This part (below) goes into the y our weekly status meeting and email reports. Practice writing one for the first week of the quarter!

What steps are taken to make projects happen (priorities) this week!  will be shared and set weekly in a planning meeting and in email

P1: 

P1: 

P1: 

P2:

P2: 

 

 

 

Please leave questions about any of this in the comments! I’d love to know if this helps! Also, don’t’ forget to sign up to find out when my new book is out!